FAQ Friday: Making a Book in Athena

Tips for Ordering student materials in Athena

Not in Inventory (Make New Book)

If you search for a book that is not in IDB’s collection, you will receive a message saying “No matching book found. Please try alternative search criteria or make the book.”  Select “OK” and select “Make Book.” You will have two options:

1. I have an ISBN – Select “I have an ISBN” if you have the 10 or 13 digit ISBN often found on the back cover or the title verso page.
2. No ISBN – Select “No ISBN” if you do not have the 10 or 13 digit ISBN.

If you have an ISBN, enter the ISBN, select “ISBN Look-up”

• The system will search Google Books and ask you to enter Book Details. Please enter the necessary information as required.  Some information will be autocompleted for you. Select “Next.”

If you do not have the ISBN, enter the Book Details – please enter all mandatory information marked with an asterisk and select “Next.”

• Review Properties and Prerequisites – if applicable, check the necessary boxes and select “Add Book/Copy to Order.”
• Please confirm your Material Preferences.
  • Only using Quick Braille when it meets the requirements displayed. Select “Confirm Braille Formatting Requirements”
  • For large print, check if color printing is needed or the item is consumable – meaning it will be written in or pages torn out.
  • Select “Next”
• Please confirm that you will or will not be sending a hard copy of the standard print book to aid in transcription.
  • If yes, please download the hard copy tag and send it with the item by selecting “Print Hardcopy Tag.” After the hardcopy tag is downloaded, select “Next.”
• Please enter the dates you require your material in the Pacing Guide.
  • For Braille transcriptions, you can add more rows to the Pacing Guide by clicking the plus sign. Remember to save each row by selecting the “Save Row” icon. Select “Next” when Pacing Guide is complete.
  • For Large Print transcriptions, enter final date needed and “Confirm Date”
  • Select “Next”
• Do you have any files to upload to aid the production of this material?
  • If yes, choose “Upload” button, select files to upload and upload as necessary.
  • If there no files to upload, select “Add Book to Order.”
• On the next screen, review your order item(s) and select “Submit Order.”
• By taking note of the Order ID, you are able to track your order’s progress.

Questions? Contact IMC Staff at imclibrary@blind.state.ia.us or 515-281-1323.

The IMC Team will provide answers to the questions we have received during the week in our FAQ Friday posts.  We hope these are helpful!