TIME TO GET YOUR ORDERS IN FOR 2019-2020

With all this cold weather and snow on the ground, it’s hard to think about next school year, but here at the Instructional Materials Center, we are working diligently to get your students’ textbooks, workbooks, and worksheets transcribed for next school year!

A big THANK YOU to those of you who have already submitted orders! If you have not submitted your orders yet, please get them in as soon as possible so we have sufficient time to complete your requests and have the materials ready for your students when school starts.

To aid in the processing of your orders:

• Please bind worksheets together with a rubber band or paper clip and label them with the same title as on the order form. This will make it easier to match the order form to the pages sent.
• Break down orders with in each subject. For example, Language Arts, Butterfly Unit, Math Unit 4.
• Please make sure that all copies of worksheets are legible and that no print is cut off or too light to read.

REMINDER:

To assist you in ordering your materials, we have developed a Handbook for Ordering Instructional Materials.   Braille copies are also available upon request.  Also, see the “Ordering Materials” page on this blog for more information.

Here are some suggestions that will help improve timely delivery of your student’s accessible instructional materials:

1. Make decisions early about the student’s curriculum needs for the following school year, so orders can be placed by February, if possible.
2. When requesting books to offer as leisure reading choices, consider choosing from the catalog of titles that are already available. Items that don’t have to be produced from scratch can be delivered more quickly.  Here is a link to the library’s Online Catalog.
3. If only part of a book is needed and is going to be used by a student, indicate the needed pages. Our library can send the part of the book in alternative media that will meet the student’s needs.
4. Send complete and accurate information about requested materials. Include title, author, publisher, copyright, ISBN, edition, and media needed for each book or material requested. Also, indicate where you would like us to ship the materials and when the materials are needed. You can request materials using our Student Materials Order Form.
5. When print copies of books and other materials are requested by the IMC, send the print copies as soon as possible. The print copies are needed prior to starting the transcription and/or recording process. Delays in receiving print materials will result in delays in production of these materials.
6. If you are asked to send print copies for production purposes, provide a syllabus or guideline as to when units or chapters of each book might be studied. With multiple books or worksheets in a given subject, provide a priority list or the order in which items will be used.
7. In the case of teacher-created materials, if you have them available in electronic format, send them to us by email or on a disk or flash drive. It is quicker and easier to convert to an alternate format, if the item is already available electronically.
8. For worksheets, bind together with a rubber band or paper clip and label them with the same title as on the order form. This will make it easier to match the order form to the pages sent.
9. Break down orders with in each subject. For example, Language Arts, Butterfly Unit, Math Unit 4.
10. We encourage you to search Bookshare® and download materials yourself before ordering.

Let’s work together and make 2019-2020 the best school year yet!

~IMC Team